Administrative Assistant (100%)

The Geneva Centre for the Democratic Control of Armed Forces (DCAF) is dedicated to improving the security of states and their people within a framework of democratic governance, the rule of law, and respect for human rights. DCAF contributes to making peace and development more sustainable by assisting partner states and international actors supporting these states, to improve the governance of their security sector through inclusive and participatory reforms. It creates innovative knowledge products, promotes norms and good practices, provides legal and policy advice and supports capacity‐building of both state and non‐state security sector stakeholders.

DCAF's Foundation Council comprises 62 member states, the Canton of Geneva and six permanent observers. Active in over 70 countries, DCAF is internationally recognized as one of the world's leading centres of excellence for security sector governance (SSG) and security sector reform (SSR). DCAF is guided by the principles of neutrality, impartiality, local ownership, inclusive participation, and gender equality. For more information please visit www.dcaf.ch

For our Operations Middle East and North Africa Division, we are looking for a dynamic and motivated individual to be our next:

Administrative Assistant (100%)

Location:                           Geneva

Starting date:                   1st December 2018 or as soon as possible

Duration:                           unlimited

 

The role

Reporting to the Head and Deputy Head of Division, the administrative assistant is responsible for the administrative aspects of the day to day functioning of the division. This includes:     

  • Organize overall logistics support for the Division meetings, including acting as Secretary for weekly and other staff meetings
  • Act as personal assistant to the Head of Division by managing communications between the Head of Division and external stakeholders and by organizing travel and meetings
  • Coordinate and support hiring and induction of incoming staff in collaboration with HR
  • Ensure the Division’s compliance of all DCAF policies, procedures, rules and regulations related to administration and human resources

Your experience

  • Minimum of 5 years of progressively responsible experience in a similar position
  • Excellent administrative and organisational skills
  • Fluent in English and French
  • Ability to proactively plan and implement work, including managing multiple priorities
  • Comprehensive knowledge of Microsoft Office
  • Excellent interpersonal and communication skills and experience of working as part of an international team
  • Swiss or EU citizenship or a valid work permit for Switzerland at the time of application is required

We offer

  • a rewarding, dynamic and challenging work experience
  • the chance to be part of a multicultural team of supportive, hardworking and values-driven people
  • the chance to contribute to improving security of states and their people within a framework of democratic governance, the rule of law, and respect for human rights

If you think you are a good match for DCAF and the position advertised, please send your application to menarecruitment@dcaf.ch by 21 November 2018  with the subject heading ‘Administrative Assistant’, enclosing:

  • a one-page motivational statement in English describing your relevant experience and what you can bring to DCAF
  • a concise CV (maximum two pages)
  • the completed DCAF Application Form

DCAF is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, gender identity, religion, or ethnicity. 

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